We are now accepting vendor applications for the Crazy Water Festival – October 12, 2024
Please read the following information carefully before submitting the online vendor application. We know it’s a lot but it’s all important so please take the time to read it!
CRAZY VENDOR BOOTH FEES:
Prices per 12’ x 12’ space. You can purchase multiple spaces together if you need more than a 12′ x 12′ space.
BEFORE August 1st- $100 / *Non-Profit $85
AFTER August 1st- $135 / Non-Profit $115
1. Payment must accompany the application form.
2. Color photos of items to be sold are appreciated and should accompany applications. All photos become the property of the Crazy Water Festival Planning Committee archives.
3. Craft/Sales Booths that contain handcrafted items will be given first priority. No beverages or foods may be sold or distributed from Craft/Sales booths.
4. Applicants with the CRAZIEST, most original, creative, and unique crafts that mirror our Craziness will receive priority.
*Non-profit status documentation must be provided.
CRAZY FOOD BOOTH FEES:
BEFORE August 1st – $150 / Non-Profit $125
AFTER August 1st – $180 / Non-Profit $160
ALL VENDORS WILL BE SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:
1. Payment must accompany application for consideration, you must submit payment by appropriate deadline.
2. Because this is the Crazy Water Festival, no bottled water other than Crazy Water can be sold or given away at the Festival. To pre-order water to have available in your booth call, Famous Mineral Water Co. at (940) 325-8870. Cases of water will be sold to vendors at $10/case (20 .5 liter bottles per case).
3. Returning vendors will be guaranteed their same spot from prior year if application is received by July 1st, unless vendor requests new location. Location requests will be considered but are not guaranteed.
4. Vendors will be assigned a specific location designated by area and booth number. This festival is based on a first come first serve basis and returning vendors will get approximately the same spot from prior year if application is received on time, unless the vendor requests a new location. BOOTH LOCATION REQUESTS ARE NOT GUARANTEED, BUT EVERY EFFORT WILL BE MADE TO ACCOMMODATE REQUESTS BY PARTICIPANTS.
5. Color photos of items to be sold should accompany applications. All photos become the property of the Crazy Water Festival Planning Committee archives.
6. Any overage of size will be charged an additional fee or may be required to be taken down. Any unusual, special or difficult booth set up will require prior notification of Committee and approval.
7. You may bring your own tent. It must be clean, free of patches, and professional looking, but must fit within space purchased. GENERATORS ARE NOT ALLOWED.
8. Merchandise, display and booth usage of participant is subject to the approval of Friends of the Crazy Water, who reserves the right to require alteration, replacement, and deletion of any material or activity for the festival.
9. Craft/Sales Booths which contain handcrafted items will be given first priority. No beverages or foods may be sold or distributed from Craft/Sales booths.
10. No solicitation, sales or marketing outside your booth area.
11. Set-up times are Friday (4:00pm-7:00pm) and Saturday Morning (6:00am-7:30am).
12. All vehicles must be out of the festival grounds by 8:00 am, and vehicles left inside festival grounds WILL BE TOWED. No vehicles will be permitted back into the festival grounds until gates are opened (at approximately 5:15pm)
13. Festival hours are 9am-5pm. Booths must remain open until 5:00 pm. NO EXCEPTIONS. Each vendor will be responsible for the removal of all their booth items and trash following the conclusion of the Festival.
14. Crazy Water Festival will be responsible for the sale of any alcoholic beverages and may not be sold at your booth.
15. Applicants will receive notification of acceptance or rejection by September 1st. No refund will be made for cancellation or removal for cause.
16. The undersigned hereby does release the Friends of the Crazy Water and its respective officers, agents, and employees for any and all claims, demands, rights, or causes of action of whatsoever kind of nature which the undersigned has ever had or may now have or may hereafter have, whether now known or unknown, foreseen or unforeseen, arising from or by reason of or any way connected with any injuries, losses, damages, property damage or loss, or the results thereof, which heretofore has even or hereafter may be sustained by the undersigned as a result of or in connection with or arising out of the undersigned’s participation in the Crazy Water Festival.
17. The undersigned acknowledges that in the case of severe or hazardous weather or any other act of God, there will be no reimbursement of booth fees or any other monies submitted to the Friends of the Crazy Water. No money of any kind or amount will be returned except in the case of booth space rejection by the Friends of the Crazy Water.
18. I have read the above Terms & Conditions, including, without limitation, the release, and understand all terms stated herein. I execute this agreement voluntarily and with full knowledge of its significance.
ADDITIONAL POLICIES AND REQUIREMENTS FOR FOOD VENDORS:
1. For all food vendors: Cooking that produces grease laden vapor requires a Class K Fire extinguisher within 30 feet of appliance, and must be currently tagged and serviced (within 1 year).
2. Food Trucks must register with the City of Mineral Wells prior to the Festival. The City of Mineral Wells will conduct inspections of all Food Trucks the morning of the Festival to make sure the Food Truck is in compliance with City of Mineral Wells requirements. A copy of your Food Truck registration with City of Mineral Wells must be provided to Crazy Water Festival on or before September 15, 2024. Registration form and City requirements are attached.
3. City of Mineral Wells will perform an inspection of all food facilities prior to festival to verify requirements are met. Failure to meet the requirements will result in an immediate removal of the vendor from festival grounds, without refund.
4. LIABILITY INSURANCE ($1 Million per occurrence minimum) is required of food vendors and a CERTIFICATE OF INSURANCE MUST ACCOMPANY APPLICATION. Friends of Crazy Water Festival, Inc. must be a named insured on your policy.
5. Designation of specific food, drink, or frozen drink categories must be made at time of application and will be considered on a first come first serve basis. You will be contacted if both categories have already been selected. Prices must be displayed during festival hours for attendees to view easily.
6. Once accepted, the food categories you selected may not be changed without prior approval of the Festival committee.
7. All food vendors must provide their own trash can. Vendors are responsible for trash removal at the end of the day. DUMPING OF GREASE OR OTHER FOOD WASTE IS NOT ALLOWED ($200 FINE).
8. Photos of the food you would like to sell should accompany your application.
PLEASE READ CAREFULLY BEFORE SUBMITTING THE ONLINE APPLICATION. IF YOU HAVE ANY QUESTIONS NOT COVERED, PLEASE CONTACT SCOTT ELDER AT THE FAMOUS MINERAL WATER COMPANY (940) 325-8870 OR EMAIL ELIZABETH@FAMOUSWATER.COM.
POLICY OF MINERAL WELLS FIRE/EMS
- Food Trucks, Special Events, and Outside Cooking. Not including residential properties.
- Appliances that produce “grease-laden vapors” used for commercial purposes require a Type I vent hood system including a UL 300-approved fire suppression system. Currently tagged and serviced (within 6 months).
- Cooking that produces grease-laden vapor requires a Class K fire extinguisher within 30 ft. of the appliance. Currently tagged and serviced (within 1 year).
- Propane cylinders larger than 2.5 pounds shall be kept outside.
- Propane cylinders larger than 125 pounds must be kept a minimum of 5 ft. away from lot lines, buildings, and public ways.
- Propane cylinders must be secured.
QUESTIONS? email elizabeth@famouswater.com
